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Presentation Guidelines

NAOC-V Detailed Conference Schedule

Oral Presentation Guidelines
All oral presentations will take place within academic lecture theatres - rooms are now listed in the above schedule.  Each oral presentation is allocated 15 minutes, 12 minutes for the presentation and 3 minutes for questions. Please practice your oral presentation several times before giving your talk, so that it flows well; speak slowly and clearly.  Effective slides contain few words, and avoid highly complex figures and tables.  Use large font sizes and illustrations for maximum effectiveness.  Your allotted time will disappear quickly(!), so you should be very careful about selecting a limited number of high-quality slides to convey the rationale for your study, along with its objectives, alternate hypotheses (predictions), methods, results and key take-home messages. 

All rooms are equipped with a podium PC, LCD projector(s), screen, presenter remote, wireless lapel and podium microphones.  UBC currently operates with Microsoft Office Suite 2010 applications (PC, not MAC based) – it is the responsibility of the presenter to ensure that your presentation is compatible with our current operating system.  

A speaker preparation room will be available in the Student Union Building (SUB 212), for presenters to test their presentation in advance of their session. 

Presenters should arrive at their allocated session no less than 25 minutes before the start of the first presentation in order to meet with the chairperson, check in with the AV volunteer and load their presentation onto the podium PC. Presenters are responsible to bring their talks on a USB stick to upload on the podium PC.   Presentations are saved in daily folders, with your presentation time slot (e.g. W1.1) and then all files are deleted at the end of the conference. 

Presenters can arrive any time before sessions to upload and test their presentation.   AV volunteers will be stationed in each lecture theatre from 9:45 am to 5:15 pm daily. 

Note: You will not be able to connect your personal laptop; all presentations must be run off of the podium PC.

Poster Presentation Guidelines
Posters are to be no larger than 120cm X 120cm (4 feet wide by 4 feet high).   Please make sure that the title of your poster is the same as that of your abstract, and that you include all the names of your contributing authors.  The text should be laid out so that it is easily readable at a distance of 2 m (approx 6.5 feet).   Please ensure that you are present to discuss your poster on your presentation dates and times.

Set- up Instructions: The poster and exhibit hall (Student Recreation Centre) will be open at 10:00 am each day – presenters are required to have their poster set up and ready no later than 5:00 pm for Day One of their assigned poster session (i.e., no later than 5 pm on Wednesday, 15 Aug for Poster Session 1; 5 pm on Friday, 17 Aug, for Poster Session 2).  Push pins will be provided on each poster board.  Posters must be removed at the end of the poster session on Day Two to accommodate posters presented in the following day’s session.   Any posters that are not removed will be disposed of by conference staff.

Poster Session 1 Presentation Dates/Times:
5:00 pm – 7:00 pm - Wednesday, 15 August
5:00 pm – 6:00 pm - Thursday, 16 August

Poster Session 2 Presentation Dates/Times:
5:00 pm – 7:00 pm – Friday, 17 August
5:00 pm – 6:00 pm – Saturday, 18 August

NAOC-V Scientific Program Committee:
Bob Clark, Environment Canada and University of Saskatchewan
Courtney Conway, University of Arizona and U.S. Geological Survey
André Desrochers, Université Laval
James Dwyer, Raptor Research Foundation
Patricia Escalente, Universidad Nacional Autonoma de Mexico
Vicki Friesen, Queen's University
Keith Hobson, Environment Canada and University of Saskatchewan
Rebecca Holberton, University of Maine
Sara Morris, Canisius College
Katherine Renton, Universidad Nacional Autonoma de Mexico
Sievert Rohwer, University of Washington
Kim Sullivan, Utah State University
Marc-André Villard, Université Moncton
Tony Williams, Simon Fraser University
Kevin McCracken, University of Alaska

We also sincerely thank the following individuals for their assistance with abstract evaluations:

James Morris-Pocock, Queen's University
Matt Reudink, Thompson Rivers University
Sarah Wallace, Queen's University
Patrick Weatherhead, University of Illinois
Scott Wilson, Canadian Wildlife Service
David Winkler, Cornell University